Healthcare · HIPAA Vendor Risk Management

Your Healthcare
Vendor Risk AI Agent

Every vendor that touches patient data is a liability. Most hospitals track them in a spreadsheet. One lapsed BAA, one excluded vendor on Medicaid — and you're facing an OCR investigation and fines up to $1.9M per violation category.

This agent monitors your entire vendor portfolio continuously — checking OIG exclusions, HIPAA breach records, federal sanctions, and cybersecurity vulnerabilities on a schedule. Built on n8n. Deployed in days. You own it forever.

$1.9M
Max HIPAA fine
per violation category
200–500
Average vendors per
mid-size health system
$0
Monthly platform fee
once you own it
Josh Leavitt

"We built this because the tools that exist cost $40,000 a year and take months to set up. Most compliance teams at mid-size health systems are still using spreadsheets and hoping nothing falls through the cracks. This agent does the daily work they can't — checking every vendor, every week, against the sources that actually matter. When something's wrong, it tells you immediately. When everything's fine, it logs it silently. That's what compliance infrastructure should feel like."

Josh Leavitt
Founder & CEO, Omni Online Strategies

Live Demo

Your Vendor Risk Dashboard

omni · healthcare-vendor-risk-agent · live scan
READY
$ scan_vendor —
MediTech Solutions LLC
Assessment Complete
72
HIGH RISK
See the Difference

What This Replaces

✗  Without the Agent
✓  With the Agent
OIG exclusion list checked manually — maybe quarterly. Excluded vendors go undetected for months.
Automated OIG check runs on every vendor weekly. Any new exclusion triggers an immediate alert.
BAA expiration dates tracked in a spreadsheet. Renewals missed. Lapsed agreements discovered during audits.
BAA expiry monitored continuously. Renewal requests sent automatically at 60, 30, and 14 days.
No one checks if a vendor has been named in an HHS breach report until after the contract is signed.
Every vendor screened against the HHS OCR Breach Portal before onboarding and on an ongoing basis.
Audit prep takes days — pulling records from spreadsheets, folders, and email threads with no consistent format.
Audit-ready report generated on demand — every vendor, BAA status, risk score, last review date.
Risk scoring is inconsistent — every analyst uses a different rubric with no institutional memory between assessments.
AI scores every vendor on the same framework — access level, breach history, cert status, live CVEs.
The Process

End-to-End, Fully Automated

Step 01
Scheduled Trigger
n8n fires on a configurable schedule — daily, weekly, or on-demand. Every vendor in your Supabase registry is queued for assessment. New vendor onboardings trigger an immediate scan automatically.
n8nn8n Scheduler
SupabaseSupabase · Vendor Registry
Step 02
Parallel API Scans
Eight data sources are queried in parallel — OIG exclusions, HHS breach portal, CISA vulnerabilities, OFAC sanctions, SAM.gov debarment, HITRUST certification status, adverse media, and security scoring. Each check is independent; a failure in one doesn't block the others.
🏛 OIG · LEIE
🏛 HHS · OCR
🏛 CISA · KEV
🏛 OFAC · SDN
🏛 SAM.gov
🏛 HITRUST
📰 Adverse Media
🔒 SecurityScorecard
Step 03
AI Risk Synthesis
Raw results from all eight sources are passed to the AI layer. The model doesn't just flag rule matches — it reads context. An OIG exclusion from 2008 that was reinstated is treated differently than a fresh exclusion. A prior breach with documented remediation scores differently than an open enforcement action. Each vendor gets a composite risk score (0–100) with a plain-English narrative.
OpenAIOpenAI
GeminiGemini
AnthropicAnthropic
Step 04
Records Written to Supabase
Every scan result — risk score, individual check outcomes, AI narrative, timestamp — is written back to Supabase as the single source of truth. Historical scores are preserved, so you can track a vendor's risk trajectory over time. This is the data source for your audit-ready reports.
SupabaseSupabase · Risk Records
SupabaseSupabase · Audit Log
Step 05
Live Dashboard Updated
Google Sheets is refreshed automatically with current risk scores, BAA expiry dates, certification status, and last-reviewed timestamps for every vendor. Your compliance officer sees the full picture in one tab — no login required, no separate platform to check.
Google SheetsGoogle Sheets · Compliance Dashboard
Step 06
Routed Alerts Delivered
High-risk findings trigger immediate alerts — Slack message to the compliance officer, email to the vendor relationship owner. BAA expirations trigger automated renewal requests to the vendor directly. Medium-risk findings are batched into a weekly digest. Low-risk clears are logged silently.
SlackSlack · Compliance Channel
GmailGmail · Vendor Outreach GmailGmail · BAA Renewals
Step 07
On-Demand Audit Report
When an OCR audit, internal review, or board presentation requires it, the agent generates a full vendor risk report on demand — every vendor, every check, every score, with the AI narrative and supporting source links. Formatted, timestamped, and ready to submit. Stored in Airtable for record retention.
AirtableAirtable · Report Archive
n8nn8n · PDF Generator
8+
Government & industry sources checked per vendor scan
24/7
Continuous monitoring — not a quarterly manual review cycle
90%
Reduction in manual compliance work after deployment
Pricing Reality

Own It. Don't Rent It.

Enterprise Platform
OneTrust / Prevalent
$44K+
per year · license only
✗ Months of implementation before anything runs
✗ Steep learning curve for lean compliance teams
✗ Annual price increases at renewal — up to 80%
✗ Separate module fees for each feature area
✗ You never own the system
Custom AI Agent · Omni
Your Healthcare TPRM Agent
One-time
build fee · low monthly API ops cost
✓ Deployed in days, configured for your workflows
✓ Built specifically for healthcare compliance needs
✓ You own the system outright — no vendor lock-in
✓ No per-user or per-vendor seat fees
✓ AI reads context, not just rule matches
Where We Get the Data

Where the Agent Pulls Data

Every check runs against authoritative government and industry sources — the same ones enterprise GRC platforms use, automated end-to-end.

HHS · OIG
OIG Exclusions List (LEIE)
Checks if any vendor or individual is excluded from federal healthcare programs. Mandatory under HIPAA.
Government
HHS · OCR
HIPAA Breach Portal
Screens vendors against the public HHS breach database — every breach involving 500+ patient records since 2009.
Free
CISA
Known Exploited Vulnerabilities
Checks if vendor software has active CVEs being exploited in the wild. NIST-backed, updated in real time.
Government
OFAC
SDN Sanctions List
Screens vendors against the Treasury Department's Specially Designated Nationals list.
Free
SAM.gov
Federal Debarment Check
Confirms vendor is not debarred or suspended from federal programs — critical for any CMS-billing relationships.
Government
HITRUST
Certification Registry
Verifies HITRUST CSF certification status. Flags expirations and triggers vendor renewal outreach automatically.
Free
NewsAPI · Serper
Adverse Media Monitoring
AI scans news continuously for vendor mentions tied to breaches, lawsuits, or regulatory action.
API
SecurityScorecard
Live Security Rating
Real-time A–F security grade based on external signals — open ports, leaked credentials, DNS health.
API
Tools Used

The Stack

n8nn8n
OpenAIOpenAI
GeminiGemini
AnthropicAnthropic
SupabaseSupabase
GmailGmail Google SheetsGoogle Sheets
SlackSlack
AirtableAirtable
Let's Talk

Stop tracking vendors
in a spreadsheet.

Your organization has the same legal exposure as a major health system. Now you can have the same protection — without the enterprise price tag.

Book a Free Consultation  → View All Automations
No commitment required  ·  Typical deployment under 2 weeks